Cancellation policy

Any change or cancellation of the registration must be sent in writing to AIM Group Belgium BVBA (eabct2026@aimgroup.eu).

Cancellation fees will be imposed as follows: 

• Registrants cancelling 90 days prior to the start of EABCT 2026 (18 June 2026) will receive a full refund minus a 10% administration fee. 
• Registrants cancelling between 89 and 30 days prior to the start of EABCT 2026 (19 June 2026 to 17 August 2026) will be refunded 50% of the amount paid – if fees are outstanding, the registrant will be liable for 50% of the amount due. 
• No refunds will be provided for no-shows or registrants cancelling within 30 days of the start of EABCT 2026 (after 17 August 2026) – the registrant will be liable for the full amount due. 

In case of VISA refusals there will be a full refund minus a 10% administration fee, on condition that the official refusal of VISA letter is shared with the Congress Secretariat.

A registered person can however be replaced without penalties until 11 September 2026. In this case, the Congress Secretariat has to be informed as soon as possible and provided with the contact details of the replacement. From 12 September 2026, an administration cost of € 25.00 incl. VAT will be charged for replacements.